TO - Manage Trainings

To add a class, series or conference to the Search Calendar or Search Trainings in the Training Registry, a training organization must first sponsor an existing training or create a new training. Once the sponsorship or creation is approved, the training organization can schedule the class, series or conference. The Department of Human Services (DHS) will need to approve new trainings that are created. To sponsor a class that has been created by another training organization, the approval request will be forwarded to that training organization. Before you create a new training, always click the "Apply to Sponsor a Training" button to see if the training already exists in the Training Registry. If it exists, you can select it from the list to sponsor it and if it is not in the list, click the Back button to "Create a Training." Refer to the table below to help understand the relationship between the elements.

Term	Definition
Training	Summary of content or a defined curriculum for a class that will be used each time you schedule this content.
Class	An instance of the training you schedule to be held in the future. Usually completed within the same day.
Series	A grouping of classes that has been predefined within the Training Registry.
Conference	A group of classes or workshops defined by the training organization.

Quick Steps:

Sign in to the system using the link on the left navigation.
Click the Task drop down and select TO-Manage Trainings.
Click Create a New Training on the Manage Trainings page to submit a new training for DHS personnel approval.
Click Add Handout from the Create Training page to identify a handout for the training.
Click Apply to Sponsor a Training on the Manage Trainings page to submit sponsorship of an existing training to DHS personnel for approval.

Before you begin: Open and Sign In to the Iowa Child Care Provider Training Registry.

The result: The Manage Account page displays.

To manage trainings:

Click to select a Task.
Select TO-Manage Trainings.

The result: The Manage Trainings page displays.

By default, the View is set to display Approved trainings for your organization.

Ownership of trainings is determined by the training organization first submitting the training.

To change the view:

Click to select from a list of View options.

	View	Definition
	All	All trainings regardless of the status.
	Approved	All trainings that have been approved by DHS personnel.
	Pending	Trainings you have created and submitted for approval or applied to sponsor.
	Inactive	Trainings that are not active in the Training Registry.
	Denied	Trainings that have been denied by DHS personnel.
	Not Yet Submitted	Trainings created and saved but not yet submitted for approval.

Select Approved, Pending, Inactive, Denied or Not Yet Submitted to view trainings with the specific status.

To sponsor a training:

Click

The result: The Select Training page displays.

To find out more about the trainings listed, click the Training Title. The Back button on the detail page will return to the Select Training page.

Click the Select check box to indicate the name of the training(s) you wish to sponsor.

Click .

The result: The Manage Trainings page displays. Your organization has submitted the training for the training owner's approval and the training is displayed on the Manage Trainings page with a Pending status. It will also display on the Manage Account page in the Trainings Pending PDS Approval section. After the training organization personnel approves your organization's use of this training, you may schedule new trainings to the Training Registry. To learn more about creating an approved training in the Training Registry, see the section "To create a new training."

To create a new training:

Click .

If you are creating trainings for a new series, see "When Creating Trainings for a Series" for more information.

The result: The Create Training page displays.

Enter or select the training details. The Owned By field will identify the training organization that will own and maintain the training.

To identify the Content Area(s) specific to this training:

Click next to the Content Area field.

The result: A new window displays the options available for this field.

Indicate the number of hours this training represents within each content area.

Click .

The steps to complete the Target Audience and Learning Standards fields are very similar in design.

To save the training details, you must complete the required fields indicated with an asterisk (*).

Click to save the training details.

The result: A message box appears to confirm the training details are saved and notification that handouts can now be added.

You must save the page before you can add a handout.

To add a handout to the training:

Click .

The result: The Handout Details page displays.

Enter the name of the handout in Title.
Enter a Description of the handout.
Select the Document Type.

If Document is selected, then click next to the File Name field to locate the file on your computer.
If Web Site is selected, then type the URL of the site into Web Site URL field.

Only one handout can be added at a time. To add another handout, Click for the first one and then click again.

Click to complete the process.

The result: The completed Create Training page displays.

It will take approximately 5 minutes before the uploaded document will be available for viewing on the site.

To submit a training for approval by the State:

Click .

The result: The training is now listed on the Manage Trainings page with a Pending status.

If the user does not click the button, the training will be saved and can still be accessed and submitted. Click to select All or Not yet submitted from the list of View options.

When creating trainings for a new series

When your organization wants a new series that has not previously been used in the Training Registry, the following steps will need to be taken:

Create a training for each module or session of the new series. You will not create a training for the series itself.
Click on the Report a Problem link on the left navigation. This will allow you to send an email to Professional Development Staff (PDS). The email communication needs to include the information about the series.

Field	Expected Input
Title	Title of the Series
Summary	A summary of the series that displays to the enrollees
Hours	Number of cumulative clock hours
Training Level	One of the following: Level I - Progressing; Level 2 - Skilled; OR Level 3 - Mastery
NAC Approved	Yes or No
Content Area	Any one or more of the following for the entire series: 1. Planning a safe, healthy, learning environment. 2. Steps to advance children's physical and intellectual development. 3. Positive ways to support children's social and emotional development. 4. Strategies to establish productive relationships with families. 5. Strategies to manage an effective program operation. 6. Maintaining a commitment to professionalism. 7. Observing and recording children's behavior. 8. Principles of child development and learning.
Target Audience	List of audiences this series is targeted toward. Any one or more of the following: Center Directors and Staff; Home Providers and Staff; Parents and Families; Policy and Regulatory Staff; Practitioners of Children with Special Needs; Practitioners of Infants and Toddlers; Preschool Directors and Staff; Preschool Teachers; Program Administrators, Directors, Owners; School Age Care; Other
Early Learning Standards	Listing of any Infant and Toddler or Preschool Early Learning Standards (ELS).
List the trainings that have already been submitted to include as part of this series

PDS staff will create the series, attach the trainings you have indicated, and make it available for you to schedule.

To learn more about creating a new training in the Training Registry, see the section "To create a new training."